Best Productivity Apps That Saves Time, Money & Effort

Best Productivity Apps That Saves Time, Money & Effort


Today in the world of increasing technological advancement, staying productive is a big goal. We now have vision, goals, tasks but are least aware of how to manage time efficiently and stay productive with Productivity Apps.

The methods to stay productive are different for everyone or we can say each method works differently for each individual. For every category now we have a copy of a copy of a copy. It makes it difficult for the user to decide what they actually want and what features will be best for their needs.

After doing some in-depth research, here we have listed down some of the Best Productivity Apps that will help you to save your time, money, and effort. 

1. Hootsuite


Hootsuite is a social networking management application with a user-friendly interface that helps to manage users’ social media interactions. With the help of this app, users can keep track of their performance, boost positive comments, and can filter the message they want to answer.

It supports apps like – Instagram, Facebook, Twitter, Foursquare, Google+, and more.


  • By producing quality content it reaches and interacts directly with the audience, thus helping indirectly grow your social following. 
  • It helps in keeping an eye on what the audience wants, the latest trends, and the brands mentioned. It helps in finding out what the views of the audience are about your content. 
  • Responding to your audience fast helps in setting a direct connection with the audience.

Download Available For

iOS and Android

Hootsuite Pricing

Hootsuite provides a 30-day free trial. For the professional plan, users have to pay $29 per month.

Best Trait

Scheduling Social Media

2. Calendly


Calendly is an application that helps users to schedule their meetings. This is one of the best options for those who find it difficult to manage time and have difficulty remembering meetings.

It is a user-friendly app and has different versions depending upon the price. Its features are quite interesting and helpful for the users and make them productive.


  • Calendly reduces the complications of scheduling meetings by offering time that will work with your availability.
  • It offers the individual an open schedule only to the time and date that will be suitable for you. When an invitee selects a meeting slot, it gets confirmed.
  • If the scheduling of meetings goes without conflict, reminders go out.

Thus, Calendly organizes hassle-free meetings, without any interruption making your day accomplished.

Calendly Pricing

The pricing plans of this application are divided into three parts. Basic plan users can enjoy the benefits free of cost.  If the user upgrades to a premium plan, it will charge$8 / month and pro plan users have to pay $ 12 / month.

Download Available For

iOS and Android

Best Trait

Scheduling Meetings

3. Notion 


Tired of using different productive tools? Here’s an alternative. Notion is an app used to arrange all your important documents, files, notes, etc. It is considered as an alternative to Evernote and Google docs as it has some or similar features and almost works the same.

It is used as a safe place for collecting all your documents in one place. Notion acts as a single platform providing all the productivity apps in one place.


  • Users can create, share and edit the notes and all documents including media.
  • Notion provides all the information and guidelines collectively in one place for all members. 
  • It also offers Kanban boards and calendars for improving the work experience. 
  • It includes live collaboration in which members can work together in a real-time meeting if physically not present

Notion Pricing

It offers a free version with certain features users can enjoy. To unlock all the features, one has to activate a paid version starting at $4/month.

Download Available For

iOS, Android, MacBook, Windows 

Best Trait

Single Platform In Replacement Of Multi-Productive Apps

4. Airtable


If you are familiar with Microsoft Excel and have been using it for a long time, then understanding Airtable and using it will not be a tough task for you. It is an application built in spreadsheet format used to manage projects on Microsoft Excel, Word, etc.

It might be a bit difficult for a newcomer to adapt this app functionality and work. But learning formulas and functions can be one of the best productivity apps for you.


  • All the functionalities that are not available in excel are available in Airtable 
  • It allows team members to update tasks, add messages, comments, and interact about the project. 
  • Grid, Gallery, Calendar, and Kanban help to manage files and documents better.
  • It also includes the features of instant messaging, accessible to every member irrespective of the OS they are using. 

Airtable Pricing

The pricing plans for Airtable are available in three types. Free plans are available for teams just getting started. Plus plans provide more space with$10/per month. Pro plan is available at $ 20/ per month which includes customization and team management features.

Download Available For

Windows, Mac, Android, iOS

Best Trait

Excel Management & Best MS-Office Alternative

5. Zapier


Having a lot of apps and switching between them is a waste of time, always and often irritating, right? Here’s a solution:- Zapier. It is a tool that helps in saving time and reducing the efforts while switching apps.

It is a single platform, which makes sharing data between apps quick and easy. Zapier contains a lot of automation features and users can create their own too. With the help of the automation feature, things become easier and quicker for the team.


  • It provides the features of linking different apps together to avoid difficulty while sharing data.
  • Repetitive tasks on this app are set in automation mode.
  • It provides the user privilege to build automation according to their will if they don’t find one.

Zapier Pricing

Pricing plans for Zapier is classified into three categories:- 

  1. Free plan is total without cost and this user can send 100tasks/month.
  2. Premium plan in which users can send 750tasks/month for only$19.99 per month.
  3. Team package is available at $299/month with 50,000 tasks per month.

Download Available For

Web, Windows, Mac, Android, and iOS

Best Trait

All in one app

6. Todoist


Your complex to-do list will be easily manageable with the help of Todoist. This app provides users an option to keep track of progress, prioritize tasks, set project goals and make sure nothing is left undone or forgotten.

It’s an alternative for Trello and in many ways similar to it.

Key Features

  • ‘Eat That Frog’. Without procrastinating it helps the user to do important things first by prioritizing them.
  • After setting goals and tasks, individuals can track them with the help of app features.
  • Todoist’s measurement and reporting feature helps in tracking progress
  • User-friendly interface, rich in the interface makes it easy to use the app.

Todoist Pricing

A free trial is available at Todoist. Users can upgrade it to $3/month and $5/month to enjoy unlimited benefits.

Download Available For

Windows, Mac, iOS, Android, Chrome, Safari, Firefox

Best Known For

Task Management

7. Serene


If you’re looking for “getting organized, increasing focus, and improving habits”, then Serene is the best option for you. Serene helps freelancers and team workers achieve their goals with deep work.

Its approach to organizing the task is that it divides the goal into small tasks and sets a timer, it stops you from getting distracted.

Special Features

  • Release the pressure of work by dividing tasks into small fragments.
  • Serene automatically blocks the social media websites that distract you for eg:- Instagram, Facebook, Twitter, etc.
  • It also blocks the application which takes your attention away like email etc.
  • It plays in the background and peaceful music keeps you focused.
  • Automatically puts the phone on silent mode.
  • Provides 20-60 minutes sessions with regular breaks.

Serene Pricing

Serene offers its user a free version with all features to boost productivity. To unlock more features and get extra benefits, one can activate a premium plan at $49/month.

Download Available For

macOS only

Best Known For

Productivity Enhancement With Deep Focus

8. OmniFocus


OmniFocus was developed by Omni Group. It is used for task management, capturing thoughts and ideas. This program is an inspiration from the book ” Getting things done” by David Allen. It encourages the user to prioritize your task.

Special Features

  • It contains a lot of features for organizing and managing your tasks.
  • OmniFocus allows the users to add a lot of details to their assignments and given tasks.
  • It is designed for Mac and iOS

OmniFocus Pricing

OmniFocus doesn’t provide any free version to use. But instead, users can get a two-week free trial. You can buy it at$ 9.99 per month or $99.9 per year with all premium features unlocked.

Download Available For

macOS, iOS, and OmniFocus Web

Best Known For

Time Management

9. Engross


Engross is an application used to avoid distraction and manage time properly. It follows the Pomodoro technique, ultimately breaking down the task into smaller intervals of around 20-25 min separated by breaks.

Users can set and edit the timer of a break as per requirement. Whenever you feel distracted and can’t focus, press the button and at the end of the day, it will show a graph about when you’re most distracted.

Key Features

  • Pomodoro technique timer makes this app one of the best improved productivity.
  • Customised intervals with the help of engross timer
  • It doesn’t charge any cost
  • It provides statistics and reports of the time you get distracted.

Engross Pricing

Engross is totally free of cost

Download Available For

iOS and Android

Best Known For

Increasing Focus and Distraction Tracker

10. Everhour


Everhour is designed to track the time of the work of the team members. It helps the users to work more efficiently than before. It increases the productivity of the team by tracking working hours and providing reports at the end.

Everhour contains project management tools like Basecamp, ClickUp, Asana, and more.

Key Features

  • Review plans at one glance
  • Keeps time and budget on track
  • Makes billing simple
  • Reporting features ensuring proper working

Everhour Pricing

It doesn’t provide any free version, but users can have a 2 week free trial with all features. Paid plan starts at $8.50 per user.

Download Available For

iOS and Browser Extension

Best Known For

Time Tracking

11. DocuSign


While being busy in meetings, just sign any document with the help of DocuSign.

An app that generates electrical signatures for signing in a document. DocuSign helps in boosting security, privacy, and efficiency. It is free and easy to access.

It is considered the best way to sign electronically on any device.

Key Features

  • Allows the users to prepare and send documents for signing. With access to free plans, you can send 3 documents for signing
  • As a recipient, you can sign unlimited documents.

DocuSign Pricing

Pricing is divided into personal, standard, and business pro.

  1. Personal at $15/month
  2. Standard at $45/month
  3. Business Pro at $65/month

Language Supported

Deutsch, English, Français, Nederlands, Español, Español (Latinoamérica), Italiano, Português (Brasil), Português (Portugal), Русский, 中文 (简体), 中文 (繁體), 日本語, 한국어

Best Known For

Electrical Signatures

12. Toodledo


Toodledo is designed to increase your productivity with the help of a to-do list. It provides a platform to write To-do lists, long notes, custom lists, and moreover, helps in tracking your habit.

It also allows the user to collaborate with family, friends, and coworkers.


  • It allows the individual to easily import and export the data
  • Users can control when what and how data should be displayed
  • Team collaboration management allows Time-tracking, scheduling, assigning, sharing, etc.

Toodledo Pricing

It has a free version to which users can get access anytime. Toodledo doesn’t provide a free trial. Users can upgrade to the premium version by paying $2.99/month.

Download Available For

Android, iOS, and Windows

Best Known For

Customised Notes

13. StayFocusd


StayFocusd is an extension of chrome that really helps you deal with distraction. By offering powerful blocking capabilities, by blocking extra websites. As long as you’re logged in to Google Chrome, the StayFocusd extension will remain activated.

You can create a list of websites with expectations that you don’t want to block.


  • By using StayFocusd you can block specific sites, content, etc. By URL blocking
  • You can set the amount of time you want the websites to be blocked.
  • After the timer runs, websites will automatically get unblocked.

StayFocusd Pricing

Being an extension of chrome, it is totally free of cost.

Download Available For

Chrome Extension

Best Known For

Distraction Management

14. Caveday


Caveday is designed to enhance productivity by managing time efficiently. It provides you with the required motivation and inspiration to do the task. It acts as a perfect focus tool while working.


  • Caveday helps you achieve your goals by keeping you motivated
  • It provides regular break sessions to channel your energy properly.
  • It benefits users who want to focus deeply for a few hours
  • Users after signing in join the zoom meeting with similar people who are looking for motivation

Caveday Pricing

It doesn’t provide any free version but users can try a one-week free trial. Membership is available monthly at $30-40/month and available as per session costing about $20.

Download Available For

iOS, Android, Windows

Best Known For

Productivity Enhancement

15. LiquidText


It is a gesture-based app that has the ability to auto highlight text, excerpt function, and simultaneous scroll. It has other special features like active reading along with note-making, annotating, highlighting, searching, etc.

A multi-faceted interactive instructional help system is also present which makes it easy to use.

Highlighting Features

  • It has easy navigation through documents, shorter and longer.
  • Animation, chats, and dialogue help the user to make creative notes.
  • It has good import and export functionality.


LiquidText provides a free version for users to use available on playstore. If you want to upgrade to the pro version then it will charge $9.99 and the user will have some new ink. It will also unlock the multi-dock feature.

Download Available For

iOS, iPad, Mac, Android, Windows

Best Known For

Notes Management

16. LastPass


LastPass is a password management application that stores password security. It generates weak passwords into strong ones and keeps checking on reused passwords. With the help of LastPass, you can securely send passwords to friends and family.

Key Features

  • Connect different devices together, data saved on one device is automatically saved into another.
  • With multi-factor authentication, it takes security to the next level.
  • All the important documents insurance, passport, credit card are easily saved and protected here.

LastPass Pricing

LastPass has 2 pricing modules, that is Single Users and Business Plans.

Single Users

  1. Free
  2. Premium – $3.00 per month billed annually
  3. Families – $4.00 per month billed annually

Business Plans

  1. Teams – $4.00 per user/month billed annually
  2. Business – $6.00 per user/month billed annually

Download Available For

iOS, Android, Windows

Best Known For

Security and Password Management


Rachel Hammond

Professional Blogger